Office Manager

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Location

Dublin, Ireland

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Terms

Permanent / Full Time

Who We Are

Integrity360 is the largest specialist IT security consultancy in the country. We secure the networks, infrastructure and information of some of the leading companies in both Ireland and the UK. We are passionate about what we do, so too must any new recruits.

Integrity360 is currently expanding at a rapid rate – could you be the newest member to our team? We are fun and dynamic and believe in constant learning and development. Progression is a typical buzz word within the organisation. #Whatsthecatch

Job Role & Responsibilities

Integrity360 is looking for an Office Manager. This is an office-based role which involves supporting the office function by carrying out administrative tasks so that the business can operate more effectively whilst providing PA administrative support to C Suite.

The successful candidate will be an enthusiastic individual who displays their own initiative with a high level of attention to detail and who wants to work as part of a dynamic team. Discretion and Confidentiality will be of utmost importance for the successful candidate.

  • Diary and workflow management, arranging both internal and external client meetings
  • Arranging travel and ensuring visa’s passports and itineraries are up to date, adhering to the company travel policy
  • Taking notes or dictation at meetings
  • Ensure all agenda packs and materials are compiled and distributed before meetings
  • Liaise with C Suite on daily basis and carry out tasks
  • Ensuring diaries are up to date
  • First point of contact and screening for incoming calls
  • Manage correspondence, reception duties and meet and greet visitors and suppliers
  • Maintaining office systems, including data management and filing
  • Control access management for the office
  • Maintenance of the office supply inventory and orders for additional supplies as needed
  • Responsible for the daily appearance and cleanliness of the office
  • Co-ordinate and monitor office operations to ensure company requirements are sufficiently met on a daily basis.
  • Producing documents, briefing papers, reports and presentations
  • Flexibility in carrying out other tasks and responsibilities, which may arise or be assigned
  • Deal with highly sensitive documentation and reports, ensuring confidentiality is maintained at all times
  • Compliance with Integrity360 internal systems & procedures

What you will bring to us

  • A minimum of 2-3 years’ experience required in a role supporting at Senior level in a PA capacity
  • Proficient in MS Office, particularly PowerPoint, Word, Excel
  • Excellent interpersonal and communication skills
  • Superior organizational, time management and
  • High attention to detail and strong verbal and numerical skills
  • Self-confident with positive ‘can do’ attitude
  • Self-starter with a desire to succeed
  • Ability to work under pressure with minimum supervision
  • Ability to work on multiple projects in a fast-paced environment while producing quality work and adhering to deadlines
  • The successful candidate should demonstrate a high degree of initiative, confidence and quick learning

What we will provide for you

  • Opportunity to gain experience and knowledge in a key field of expertise
  • Exposure to many sectors including Financial Services, Retail, Online Gaming and Telecommunications
  • Further education, mentoring and training to enhance your skillset
  • We empower you to make your own Information Security or IT history by working with some of our market leading clients
  • A team of highly experienced technology and security professionals to work with and support you.
  • A chance to work with one of the market leaders in Information Security companies (Winner of the AIB Enterprise of the Year Award 2013, Nominated for EY, EOY 2015, Winner of Best Place to Work 2016, Winner of Managed Security Service Provider 2017)
  • A company that is going from strength to strength with significant growth plans that we are achieving.
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